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Home  /  geekspeak  /  Data Management Tips

Data Management Tips

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Your personal computer contains a large amount of your personal information. Files held on your computer are called data in “techie” talk and they are more important than you might think. Often when I talk to people, they speak about their computer files as though they are not important. They are not worried at all about getting viruses or about others accessing their personal data because they feel they have nothing important stored on their computer. I think the reality is that we quickly forget what we actually have stored on our computers.

Everyone uses their computer in a different way and at different rates. Some people are on their computer 24/7; they are online, working, doing homework or just socializing. Through doing these simple-sounding tasks, stacks and stacks of data is created and held on your computer. Work files are created, records of instant message conversations, bank passwords and more. My advice is to place a lot of value on the data stored on your computer.

The amount that you use your computer should determine how often you choose to back up your computer. Backing up your computer can serve two purposes. It can simply save your information in another location in case your computer is stolen or comes to some type of harm and files are irretrievable. Creating back up files can also be beneficial if you are running low on storage memory and you need to place files in a different location to make room for new data.

If you don’t use your computer very often, then you could potentially back up your computer every six months or even once a year. If you use your computer for work or school then it is wise to back up your computer often. I recommend that the average user back up their files every three months at minimum. Higher than average users should do back ups more often because they have more to lose should anything happen.

Backed up files can be placed wherever you want. If you have a back up drive with huge amounts of storage memory then you can place your files there. Alternatively, you can record files on a CD or DVD and file them for later retrieval. When doing this, I often make two copies of the data since CDs and DVDs are susceptible to scratches and damage.

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