Geeks2U Promise
We guarantee you'll love our fast, friendly service - or we'll refund your money.  
133,572 Happy Customers & Counting
Need tech support?
1300 769 448
Extended hours, 7 days a week
Home  /  geekspeak  /  Are you making the most of your smartphone to get things done?

Are you making the most of your smartphone to get things done?

It’s easy to dismiss touchscreen gadgets as the ultimate procrastination tool but, used wisely, they can help you stay productive when things get busy.

When you see someone on the train who’s fixated on their smartphone or tablet you probably assume they’re killing time on Facebook, arguing with strangers on Twitter or maybe flicking through Instagram.

It’s true that our handheld gadgets are great for passing the time but you shouldn’t underestimate their potential as serious productivity tools.

For some people “real work” requires a “real computer” with a physical keyboard and a full desktop operating system. That’s fair enough, slaving away on a touchscreen device can be slow-going when you’ve got a lot of typing to do.

But chances are there are plenty of other aspects to your job which can be tackled on a small-screen device, perhaps synced with your computer via the cloud.

Handheld gadgets are obviously useful for checking your email on the run, performing a quick inbox triage and bashing out short replies.

Doing this on the way to work lets you get a head start on a busy day but it’s not the only time you might reach for your phone in order to get things done.

Do you need to liaise with colleagues and customers throughout the day, or look over contracts and other documents? Perhaps you need to manage your finances, track your time and record your expenses? How about managing teams, organising rosters, tracking sales or monitoring stock levels?

A smartphone or tablet can prove surprisingly useful for all these tasks and more if you’ve got the right apps and cloud services at hand.

Sure it can be frustrating to write long documents on touchscreen devices but these gadgets are perfect for carrying around reams of paperwork.

It’s easy to review, annotate and edit documentation such as contracts, reports, maintenance manuals or whatever other paperwork you need at your fingertips when you’re away from the office. You can even use your smartphone’s camera to scan documents or business cards and save them to the cloud.

Meanwhile note-taking apps like Evernote and Microsoft’s OneNote are great for collating your client and project notes, automatically syncing them between your devices.

You can also use these apps to manage your to-do lists or you might simply create a to-do document in a cloud storage service such as Google Drive, Microsoft OneDrive or Apple’s iCloud.

Handheld gadgets are especially useful for people who work on the road visiting clients, letting you tackle your paperwork straight away rather than waiting until you get back to the office.

A mobile-friendly accounting system that lets you issue invoices on the spot could do wonders for your cash flow – the sooner you send your invoice the sooner your customer can pay it.

Your smartphone is also an invaluable productivity tool if you work as part of a team. It’s easy to set up shared calendars and to-do lists which you can all access from any device, along with collaboration tools like online Office suites, business-grade instant messaging and project management tools.

They’re the kind of tools which help teams work more efficiently and effectively, whether you’re spread across the office or across the country.

Next time you’ve got a few minutes to kill and reach for the gadget in your pocket, think about how your smartphone could be helping you work smarter.

Share

Recent News

These days we’re expected to have passwords for just about everything. Our social media accounts need a password. So do our email accounts, our online banking and much more. I’ve written in the past how it’s a very bad idea to use the same password for multiple services. The easy solution there is to use… More 

Google has just held its annual I/O developer’s conference, where it lets the folks who do the hard programming work into making apps and services built on Google frameworks get together to learn what’s new. At IO 2019, Google released new hardware such as the much more affordable Google Pixel 3a, which is available in… More 

Hey, have you heard the one about the Nigerian Prince who wants to give you millions of dollars? How about the supermarket reward voucher you can get for liking a Facebook post? What about that can’t-miss investment opportunity that the banks don’t want you to know about? If that sounds like a lot of overblown… More 

I’ve written before about how one of the big trends in the technology world this year is going to be foldable phones. Now, you might not care that much about a foldable phone, but the reality here is that today’s smartphones are just computers, albeit ones that can also make phone calls. For many folks,… More