Geeks2U Promise
We guarantee you'll love our fast, friendly service - or we'll refund your money.  
133,572 Happy Customers & Counting
Need tech support?
1300 769 448
Extended hours, 7 days a week
Home  /  geekspeak  /  Is it time to crack down on office paperwork?

Is it time to crack down on office paperwork?

Accounting

If paperwork is choking your business then perhaps it’s time to take paper out of the equation.

Paperwork might be a necessary evil, but actual paper isn’t. These days pretty much any business process you manage via paper can be digitised – not only helping to curb your business costs but also offering a major productivity boost.

If you’re trying to eliminate that briefcase full of documents, or the makeshift filing cabinet in the boot of your car, then you’ll need a portable device to take its place like a notebook, smartphone or tablet. It’s tempting to rush out and buy a fleet of Apple iPads or Microsoft Surface Pro tablets, but you’d be approaching the problem backwards.

The first step is to definite the specific problems and business processes you want to address and then start evaluating possible solutions, rather than starting with a shiny gadget and then hoping it meets your needs.

Don’t try to change everything at once, instead start with the low hanging fruit so you can get early runs on the board and perhaps look for a quick return on investment.

You might start by considering a document management system to make it easy to store large libraries of static reference documents, from customer contracts to council regulations. Straight away you’re carrying less paper, plus you’ve made that document archive easier to search, share, synchronise between devices and backup to the cloud.

Always think about the big picture, because once your business starts to see the benefits of digitisation and the cloud you’ll begin to recognise other opportunities for improvement. For example you might decide to integrate your document management system with a project management platform or Customer Relationship Management suite to help create a single view of clients or projects.

These kinds of powerful business tools were once only available to the big end of town, but the cloud puts a wide range of enterprise-grade services within reach of small businesses. They’re also designed to scale as your business expands to help ease some of the traditional business growing pains.

Any efforts to eliminate paper from your workflows should be part of a wider business strategy to improve the way your business runs and equip you to tackle new challenges.

FacebookTwitterGoogle+Share

Recent News

nbnmap

As the national rollout picks up pace, NBN is putting more and more premises in the too-hard basket and sending them to the back of the queue. Australia’s nationwide high-speed broadband rollout is approaching the half-way mark, aiming to hook up the entire country by 2020 using a mix of technologies. Some businesses will receive… More 

amazon

It’s been the worst kept secret in the retail space that Amazon was looking into launching in Australia. For some years now it’s maintained the Amazon.com.au as a way to sell its Kindle e-book readers and ebooks, and more recently as an avenue for its Amazon Prime Video service, headlined by The Grand Tour, a… More 

win10

There’s no need to waste hours installing and removing apps from a new computer when you can do it with a few clicks. It’s always exciting to take a new computer out of the box, but setting everything up can be a tedious task. Firstly you need to create a user account and install the… More 

data_plans

If you use a mobile phone in Australia, you connect to only one of three actual mobile networks, even though there are more than 30 brands of mobile provider. That’s because the underlying networks that service those brands rely on those three networks, built and maintained by Telstra, Optus and Vodafone respectively. It’s been a… More