Geeks2U Promise
We guarantee you'll love our fast, friendly service - or we'll refund your money.  
133,572 Happy Customers & Counting
Need tech support?
1300 769 448
Extended hours, 7 days a week
Home  /  geekspeak  /  Is it time to crack down on office paperwork?

Is it time to crack down on office paperwork?

If paperwork is choking your business then perhaps it’s time to take paper out of the equation.

Paperwork might be a necessary evil, but actual paper isn’t. These days pretty much any business process you manage via paper can be digitised – not only helping to curb your business costs but also offering a major productivity boost.

If you’re trying to eliminate that briefcase full of documents, or the makeshift filing cabinet in the boot of your car, then you’ll need a portable device to take its place like a notebook, smartphone or tablet. It’s tempting to rush out and buy a fleet of Apple iPads or Microsoft Surface Pro tablets, but you’d be approaching the problem backwards.

The first step is to definite the specific problems and business processes you want to address and then start evaluating possible solutions, rather than starting with a shiny gadget and then hoping it meets your needs.

Don’t try to change everything at once, instead start with the low hanging fruit so you can get early runs on the board and perhaps look for a quick return on investment.

You might start by considering a document management system to make it easy to store large libraries of static reference documents, from customer contracts to council regulations. Straight away you’re carrying less paper, plus you’ve made that document archive easier to search, share, synchronise between devices and backup to the cloud.

Always think about the big picture, because once your business starts to see the benefits of digitisation and the cloud you’ll begin to recognise other opportunities for improvement. For example you might decide to integrate your document management system with a project management platform or Customer Relationship Management suite to help create a single view of clients or projects.

These kinds of powerful business tools were once only available to the big end of town, but the cloud puts a wide range of enterprise-grade services within reach of small businesses. They’re also designed to scale as your business expands to help ease some of the traditional business growing pains.

Any efforts to eliminate paper from your workflows should be part of a wider business strategy to improve the way your business runs and equip you to tackle new challenges.

Share

Recent News

Generally speaking, when there’s an important update for your notebook, it’s a decent idea to install it. It may not be an update that makes an immediate obvious new feature available. Instead it may work behind the scenes to add layers of security, fix bugs or improve general performance. It’s why for the most part… More 

Samsung has long pitched its “Note” line of larger smartphones as being perfect for folks with a productivity focus for their smartphone work. A few years ago, it introduced a specific desktop dock for its Note and Galaxy S class phones, the DeX dock. Drop a qualifying Samsung phone into a DeX dock, and what… More 

For most of us, buying a new laptop is a matter of expediency, not outright tech desire. We’ll make do for as long as possible on an older system until it simply isn’t economical — or sometimes feasible — to continue working with it or repairing it. When that happens, market figures suggest that most… More 

Apple recently made some pretty large changes to its line of MacBook laptops. In recent years there’s been an array of choices, from the very small “MacBook” through the MacBook Air and MacBook Pro lines. Some of these had the newer butterfly keyboards and Apple’s own Touch Bar sensor, while others didn’t. If you didn’t… More