Geeks2U Promise
We guarantee you'll love our fast, friendly service - or we'll refund your money.  
133,572 Happy Customers & Counting
Need tech support?
1300 769 448
Extended hours, 7 days a week
Home  /  geekspeak  /  Is it time to crack down on office paperwork?

Is it time to crack down on office paperwork?

If paperwork is choking your business then perhaps it’s time to take paper out of the equation.

Paperwork might be a necessary evil, but actual paper isn’t. These days pretty much any business process you manage via paper can be digitised – not only helping to curb your business costs but also offering a major productivity boost.

If you’re trying to eliminate that briefcase full of documents, or the makeshift filing cabinet in the boot of your car, then you’ll need a portable device to take its place like a notebook, smartphone or tablet. It’s tempting to rush out and buy a fleet of Apple iPads or Microsoft Surface Pro tablets, but you’d be approaching the problem backwards.

The first step is to definite the specific problems and business processes you want to address and then start evaluating possible solutions, rather than starting with a shiny gadget and then hoping it meets your needs.

Don’t try to change everything at once, instead start with the low hanging fruit so you can get early runs on the board and perhaps look for a quick return on investment.

You might start by considering a document management system to make it easy to store large libraries of static reference documents, from customer contracts to council regulations. Straight away you’re carrying less paper, plus you’ve made that document archive easier to search, share, synchronise between devices and backup to the cloud.

Always think about the big picture, because once your business starts to see the benefits of digitisation and the cloud you’ll begin to recognise other opportunities for improvement. For example you might decide to integrate your document management system with a project management platform or Customer Relationship Management suite to help create a single view of clients or projects.

These kinds of powerful business tools were once only available to the big end of town, but the cloud puts a wide range of enterprise-grade services within reach of small businesses. They’re also designed to scale as your business expands to help ease some of the traditional business growing pains.

Any efforts to eliminate paper from your workflows should be part of a wider business strategy to improve the way your business runs and equip you to tackle new challenges.


Recent News

We’ve ALL been there. You’re working away on that big monthly report for work and all of a sudden you start to hear what sounds like a fan going into overdrive. Panicked, you pick up your laptop and it’s super hot to the touch! Your computer starts working slower than usual and you even get

Every year since 1967, the US Consumer Electronics Show, or CES for short shows off the latest in technological innovations and products that manufacturers are hoping to bring to market. Back in 1967, that would have encompassed a lot of radio and TV products. You don’t so much see radio as a key part of

As I’m writing this, the Consumer Electronics Show that would usually take place in Las Vegas is instead being staged entirely online, due to the ongoing pandemic issues. CES has for the longest time been the place where big consumer electronics companies show off their latest TV innovations, and while it’s not debuting this year,

Like many Australians, I survive our hotter summer months thanks to the invention of air conditioning. Not that I can’t sweat it out when I have to, but equally, a good AC unit can make a hotbox of a home into something considerably more comfortable. Air conditioning isn’t a new invention – I looked it

Coronavirus (COVID-19) Update

Learn about the precautions we are taking and our new contactless pick-up and remote service options. Read More
Get help setting up your home office or homework area today. Learn More